Q:

Subject: In regards to something you wrote…..

“The most confusing thing about running so many versions of QuickBooks at the same time is that the icons that show up on your desktop and QuickLaunch bar look exactly the same for each year. I have to float the cursor arrow over them to find which is which, and even then I occasionally open the wrong program.”

I am not sure if you are referring to your desktop icon, but if you are, you can change the icon by right-clicking it. Go to properties, and then select “change icon” Maybe that will help with the minor frustration of running multiple Quickbooks programs on your desktop.

A:

I had tried that years ago and was disappointed to find the icons that come with the program all look almost exactly the same, with nothing to distinguish their year. I’m sure it’s because most people only have one version of QB installed, so have no need to worry about identifying different ones.

I launch most of my programs from the Quick-Launch tool-bar at the bottom of my screen, where I currently have over 80 tiny icons in alpha order.

I guess I could design my own icon for each version of QB; but that sounds too time consuming.

The icons that come with my Lacerte tax prep programs each have the last two digits of the year very prominently displayed in their tiny quick-launch bar icons; so I don’t even need to float my cursor over them to know which is which, as I need to do for the QB programs.

Thanks for writing.

Kerry Kerstetter

Q:

Subject: quickbooks tips

Hi Kerry,

I see you’re a quickbooks expert, so here’s a quick question for you. Is there an easy way to enter monthly recurring bills once so that they show up in the unpaid bills (or checks to print) automatically? I’m thinking of stuff like my monthly rental payment.
It’s a total pain to have to enter the bill every month when it never changes.

A:

It’s quite simple. When you memorize the payment, you are given a choice to have it entered automatically on a variety of time schedules, including monthly.

Kerry Kerstetter

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